AMIA Committees of the Board and Task Forces are established by the Board of Directors. AMIA Committees of the Membership are voted on by the membership, and Interest Groups are established and managed by member volunteers. Everyone at the Annual AMIA Conference is welcome (and encouraged!) to attend any of the meetings listed in the Conference Program.

Academic Archival Interest Group
Meeting: Friday, October 13 - 6:00pm - 7:00pm - Foraker Room

The Academic-Archival Interest group was founded with the idea that fostering ties between the archival and academic communities helps create a bridge which will provide new opportunities to promote and document initiatives focusing on the areas of joint research and programming, as well as the resources to assist in their actualization.

Access Committee
Access Meeting: Saturday, October 14 - 3:30pm - 4:30pm - Space 10
Projection & Presentation Meeting:
Wednesday, October 11 - 6:00pm - 7:00pm - Williwaw Room

The Access Committee supports moving image archivists to provide all reasonable and responsible forms of access to their collections. The Access Committee coordinates information and professional activities, establishes guidelines and standards, and acts in an advocacy role relating to issues to access. The Access Committee works with other committees and working groups of AMIA to accomplish this goal.

Advocacy Task Force
Meeting: Friday, October 13 - 6:00pm - 7:00pm - Space 4

The purposes of the newly formed Advocacy Task Force are: To develop an advocacy mission statement for AMIA; To determine what AMIA should advocate for (and what AMIA should not advocate for); To determine how best to advocate; To review the AMIA Strategic Plan as it relates to advocacy; To develop and recommend to the Board of Directors policies and procedures outlining advocacy and communications processes, and/or, to collaborate with other AMIA committees and possibly other moving image organizations to develop plans and programs to assist in advocating for moving image preservation; To detail the advantages & disadvantages of an Advocacy group and also determine if it should become a standing committee of the Board.

Awards Committee
Meeting: Thursday, October 12 - 1:00pm - 2:00pm - Redoubt Room

The Awards Committee is responsible for soliciting and receiving from the AMIA membership on an annual basis the names of suitable candidates to receive AMIA’s Silver Light Award, Dan & Kathy Leab Award and Mary Ann Gomes Award. The Awards Committee receives and considers recommendations from the membership as part of the process of preparing a list of nominees for the awards. The Committee presents its nominations to the AMIA Board of Directors, which selects the final recipient of each award.

Cataloging Committee
Meeting: Thursday, October 12 - 12:00pm - 1:00pm - Space 10
Meeting: Saturday, October 14 - 1:00pm - 2:00pm - Williwaw Room

In order to serve the archival moving image community, the Cataloging Committee shall be a forum for discussion of cataloging issues. In the course of its work, the Committee shall facilitate the exchange of information through programs and publications, promote the use of existing national standards for the cataloging of archival moving image materials, advise the appropriate standard making bodies on cataloging standards and issues, create new cataloging standards, provide education and information on cataloging practices, and establish liaisons with related organizations.

Conference Committee
Meeting: Saturday, October 14 - 3:30pm - 4:30pm - Williwaw Room

The Conference Committee is responsible for developing the content of each year’s conference as well as for the planning and execution of the annual event. The Conference Committee is also responsible for long-term conference planning and coordination.

Copyright Interest Group
Meeting: Saturday, October 14 - 12:00pm - 1:00pm - Foraker Room

The mission of the Interest Group is to: provide AMIA members a forum from which to draw knowledge and exchange ideas; provide access to the full range of voices on copyright in the field; be a source of up-to-date news so that the membership may stay abreast of copyright issues; - help to define issues before they get defined for us. We recognize both the importance and the difficulty of providing relevant information on both US and international copyright law.

Development Committee
Meeting: Thursday, October 12 - 7:30am - 8:30am - Williwaw Room

The AMIA Development Committee is dedicated to strengthening AMIA fiscally and encouraging its growth. The focus of the committee is twofold: fundraising (sponsorship/vendor exhibition) and membership development.

Digital Initiatives Committee
Meeting: Thursday, October 12 - 9:30am - 10:30am - Redoubt Room

The Digital Initiatives Committee is a mechanism for identifying key issues, contributing expertise, and implementing special projects that lead to recommended practices for digital concerns that impact the archival moving image and audio field. It works closely with the AMIA Preservation, Access, Cataloging and Documentation, and Education Committees, and with other relevant AMIA committees and groups to achieve these goals. The Digital Initiatives Committee shall inform the AMIA membership of developments in digital technology, preservation, access, and metadata through publications, projects, workshops, conference sessions, and recommended practices. It will represent its constituents’ concerns to related organizations through active liaison relationships.

Diversity Task Force
Meeting: Friday, October 13 - 6:00pm - 7:00pm - Redoubt Room

The purposes of the task force are to: Define what is meant by “diversity” as it applies to AMIA and the field of moving image archiving. Research what other associations in related fields have done to increase diversity; what has been effective and what has not? Draft an AMIA position statement on diversity for the Board to consider; this statement, if approved would become AMIA policy and be included in the association’s strategic plan. Recommend specific goals and objectives for increasing diversity in AMIA and the field as a whole.

Education Committee
Meeting: Thursday, October 12 - 9:30am - 10:30am - Williwaw Room
Meeting: Saturday, October 14 - 12:00pm - 1:00pm - Space 10

The AMIA Education Committee believes that the education and training of moving image archivists is not only central to AMIA’s role as a professional association, but essential to the long-term survival of our moving image heritage. To this end, the Education Committee promotes, designs, supports, and implements educational programs, projects, and services that: Contribute to the continuing education and training of working archivists; and Facilitate the education and training of students who wish to pursue careers in moving image archive management.

Elections Committee
Meeting: Saturday, October 14 - 1:00pm - 2:00pm - Foraker Room

The AMIA Elections Committee has primary responsibility for conducting AMIA’s annual election process, which it carries out in accordance with the policies and requirements of the association’s Bylaws. Each year, the Committee announces the elections schedule, solicits recommendations of candidates for Association-wide offices which are up for election, nominates slates of candidates for these offices, receives and counts the ballots mailed back by Individual Members, and notifies the candidates and the membership of the election results. The Committee also oversee any internal elections within AMIA’s Committees of the Membership to help insure that they occur in a timely and appropriate manner.

Independent Media Interest Group
Meeting: Thursday, October 12 - 12:00pm - 1:00pm - Foraker Room

The Independent Media Interest Group was created to promote issues relating to preservation and access of independent media to independent producers. Our main focus is on issues relating to the preservation and access of noncommercial film and video. This includes documentary, factual, narrative, experimental film and video art, electronic art and all works produced in the digital realm including web-based art and newly emerging technological art. Independent works created for the public television market are also included

International Outreach Task Force
Meeting: Saturday, October 14 - 1:00pm - 2:00pm - Space 10

The purpose of the IOTF is: To connect AMIA with ongoing activities in other international organizations that may intersect with and/or enhance AMIA programs; to develop policies and programs that will enable AMIA to reach out to moving image archivists throughout the world, with the specific objective of extending AMIA’s services to such archivists in developing countries.; to promote AMIA’s programs and services to the world community of moving image archivists; and to extend those services, such as workshops, by organizing activities outside continental North America.

Lesbian, Gay, Bisexual & Transgender Interest Group
Meeting: Thursday, October 12 - 1:00pm - 2:00pm - Foraker Room
Meeting: Saturday, October 14 - 12:00pm - 1:00pm - Redoubt Room

The Lesbian, Gay, Bisexual and Transgender Interest Group was formed to provide a safe space to discuss issues and develop projects that are relevant to working in the archival industry, the archiving of moving images of LGBT peoples, and diversity within AMIA. The group organizes at least one meeting and one social gathering at the annual conference, proposes plenary and panel sessions to the Conference Committee, and maintains an e-mail list that allows group members to engage in on-line discussions and information sharing.

Membership Committee
Meeting: Thursday, October 12 - 2:00pm - 3:30pm - Space 10
Volunteer Expansion Subcommittee:
Meeting: Friday, October 13 - 6:00pm - 7:00pm - Space 10

The Membership Committee is focused on the development of the Association’s human resources by identifying and recommending strategies for meeting the needs of its members, effective use and development of active volunteer efforts, retention of members and leaders, and facilitating the membership-driven tradition that sets AMIA apart from other associations. The Committee works toward a long-term objective of developing a strong and deep volunteer base and effectively preparing volunteers to lead.

Moving Image Collections (MIC)

MIC is a preservation, access, and education initiative cosponsored by AMIA and the Library of Congress. MIC (pronounced ‘Mike’) integrates a union catalog, archive directory, and informational resources in a portal structure delivering customized information on archival moving images, their preservation, and the images themselves to diverse constituencies, including archivists, researchers, educators, and the general public. MIC’s resources assist archivists in making their records available to a wider public according to national standards, and enable collaborative preservation decision-making and management on an international scale. MIC also seeks to raise public awareness about preservation issues and risks to our film, television and video heritage. MIC’s mission is to immerse moving images into the education mainstream, recognizing that what society uses, it values, and what it values, it preserves.

Moving Image Related Materials & Documentation Interest Group
Meeting: Friday, October 13 - 6:00pm - 7:00pm - Space 5
Meeting: Saturday, October 14 - 12:00pm - 1:00pm - Williwaw Room

MIRMDIG was formed at the 2000 Annual Conference to respond to the needs of a growing constituency of Archivists within AMIA who work with moving image related materials and documentary evidence (for example: scripts, production records, artifacts, etc.). This interest group is a forum for sharing information among professionals working in institutions holding moving image related collections by actively promoting the proper identification, handling and preservation of these collections through scholarly research and dissemination. To this end, MIRMDIG supports sessions and educational workshops during the annual AMIA conferences as well as encouraging the publication of findings based on research into moving image related collections.

News, Documentary & Television Interest Group
Meeting: Thursday, October 12 - 12:00pm - 1:00pm - WIlliwaw Room

To promote and support active preservation of and access to news, documentary and television material in repositories and broadcast facilities, both public and private.

Nitrate Film Interest Group
Meeting: Thursday, October 12 - 1:00pm - 2:00pm - Space 10
Meeting: Saturday, October 14 - 4:00pm - 5:00pm - Redoubt Room

Mission Statement: To determine the safest practice for the healthy longevity of nitrate film, as well as for those who work with nitrate film; To encourage a deeper knowledge of the often-misunderstood qualities of nitrate film, specifically the danger, instability and “the look.” ; To survey the current holdings, conditions and practices of institutions storing and/or working with nitrate film. To collect all written and anecdotal information about the history, manufacture, identification, handling, storage and presentation of nitrate film. To compile, verify and create new standards & practices for conservation and preservation of nitrate film. To function as a support group for those interested in and working with nitrate film by becoming a major resource of all of the above knowledge.

Preservation Committee
Meeting: Thursday, October 12 - 10:30am - Noon - Space 10
Meeting: Saturday, October 14 - 10:30am - Noon - Space 10

To be guards on the preservation enablers’ watchtower. Who seek out trends, enablers and threats, to be understood, evaluated and reported on in a critical manner. Seeking out leading experts, thinkers and innovators, to find solutions that are sustainable and that make sense from a long-term preservation perspective. Developing ways to use, re-use and re-purpose archival treasures and to provide access to the results thereof. To demystify the archival enabling technologies involved.

Projection & Presentation Sub-Committee
Meeting: Wednesday, October 11 - 6:00pm - 7:00pm - Williwaw Room

The Projection & Presentation Sub-Committee of the Access Committee exists to represent and advise the membership and the wider archival community on technical issues related to theatrical and other forms of public presentation of archival moving image media. Working within the broader scope of the Access Committee, we seek to promote high quality technical presentation by, for example, helping theatres project obsolete picture and sound formats correctly, encouraging non-theatrical and temporary venues (e.g. museums and galleries) to present material in a way which upholds the technical integrity of the original and advocating proper support for archival media in new technologies and standards as they are developed (e.g. digital cinema).

Publications Committee
Meeting: Thursday, October 12 - 1:00pm - 2:00pm - Williwaw Room
Meeting: Saturday, October 14 - 1:00pm - 2:00pm - Redoubt Room

The goal of the AMIA Publication Committee is to coordinate and direct publications including: AMIA’s journal The Moving Image, the AMIA Newsletter, the AMIA website, and various special publications. The intention of the committee is to serve the AMIA membership, the archival moving image community, and the public at large.

Regional Audio-Visual Archives Interest Group
Meeting: Thursday, October 12 - 12:00pm - 1:00pm - Redoubt Room

The Regional Audio-Visual Archives (RAVA) Interest Group was formed to address the needs and concerns of archivists who find themselves responsible for preserving and providing access to audiovisual materials that document the history of geographical areas and local cultures. This Interest Group seeks to enhance communication and collaboration between regional archivists and explore initiatives that bring greater attention to the value and challenges of regional audiovisual materials.

Small Gauge / Amateur Film Interest Group
Meeting: Thursday, October 12 - 9:30am - 10:30am - Foraker Room

The Small Gauge and Amateur Film interest group was created in 2001 to continue the work begun by AMIA’s Small Gauge Task Force and Inédits interest group. Our mission is to promote and protect the interests of small gauge and amateur film, its creators, and its advocates. “Small gauge” film includes all media smaller than 35mm-the emphasis is on 16mm, 8mm, and Super 8mm, but less common formats like 28mm and 9.5mm are also considered under the small gauge umbrella. “Amateur” film includes most noncommercial productions-especially home movies, avant-garde cinema, and undistributed materials. Any of these materials may be privately held or in the care of an archive, stock house, or other collecting institution.

Volunteeer Expansion Subcommittee
Meeting: Friday, October 13 - 6:00pm - 7:00pm - Space 10

The Volunteer Expansion Subcommittee contributes to the long-term objective of developing a strong and deep volunteer base and effectively preparing volunteers to lead. The VES shall address current pressing issues of succession planning, leadership development and training. The VES will lay the groundwork for the development of current members into active volunteers and the management of an effective volunteer infrastructure